To be able to keep effective document workflow very important organize all required data storage so that it will be easy to find information as so promptly as possible.

There are several ways to do that. As first you can manually sort all the information per directories that named in different ways and try to find needful information in a few days. Not very useful as for me.

The second way is much better and easier to use. You can check all information by so called “document scanner” program that able to index all content of documents and store it in one index file. Next time when you need to find something in stored documents just run this program and type keywords or fragment of searched data. In the same was as in Google but on your own hard disk. In search results is not difficult to find the file that contains required fragment. In this way information can be stored anywhere on your hard disk but will be able for you in a few seconds. By this link you can read more about advantage of file indexing solutions.